Page 43 - Ontario Schools: Kindergarten to Grade 12

4
4.1
Student Records
4.1.1 The Ontario Student Record (OSR)
The Ontario Student Record (OSR) is the record of a student’s educational progress through schools in Ontario. Principals are required to collect information for inclusion in the OSR for each student enrolled in the school and to establish, maintain, retain, transfer, and dispose of the OSR. The OSR is an ongoing record and will be transferred if the student transfers to another school in Ontario.
The Ontario Student Record (OSR) Guideline sets out the policies with regard to the establishment of the OSR; the responsibility for the OSR; the components of the OSR; the access to the OSR; the use and maintenance of the OSR; the transfer of the OSR; the retention, storage, and destruction of information in the OSR; and the correction or removal of information in the OSR.
Student Records, Attendance, and Transfers
Ontario Student Record (OSR) Guideline (2000) www.edu.gov.on.ca/eng/document/curricul/osr/osr.pdf
Education Act, R.S.O. 1990, Chapter E.2, Section 266: Pupil Records www.e-laws.gov.on.ca/html/statutes/english/elaws_statutes_90e02_e.htm#BK438
4.1.2 The Ontario Student Transcript (OST)
The Ontario Student Transcript (OST) is a comprehensive record of all course work and diploma requirements achieved by a student. An OST must be estab- lished for each student enrolled in an Ontario secondary school course, whether or not he or she is taking the course for credit. All information recorded on the transcript must be kept up to date, either in print or electronic form, and must be copied onto an official OST form when a printed copy is required. Upon the
Part One: Elementary and Secondary Schools 41