Page 9 - OSR 99- Eng.

3.1.3 Retirement from an Ontario school: Part C of Form 1A or Parts J and K of Form 1
The following information will be provided on retirement (see also section 7):
– the date of retirement
– the student’s address at retirement
– the student’s destination at retirement with respect to further education or employment
3.1.4 Names of parent(s): Part D
The following information will be provided:
– the first name of the student’s parent(s) or the first name and surname of the stu- dent’s parent(s) when the surname of the latter differs from that of the student
– if applicable, the date of death of the parent(s) of a student opposite the name of the deceased
3.1.5 Special health information: Part E
A summary of a student’s special health conditions will be included when such condi- tions are disclosed to the principal. Entries in Part E will be dated and kept current.
3.1.6 Photographs and information on school activities: Parts F and G of Form 1A or Parts F, G, and I of Form 1
This information may be inserted if it satisfies the policies on inclusion set out by the board (see section 2).
3.1.7 Additional information: Part H
The following information will be provided, if applicable:
– the date on which the student enters a Supervised Alternative Learning for Excused Pupils (SALEP) program (Regulation 308), as well as the SALEP committee report, which is to be inserted in the OSR documentation file (see section 3.4)
3.2 REPORT CARDS
3.2.1 The Provincial Report Card, Grades 1– 8
3.2.1.1 Use and completion
All school boards will use the Provincial Report Card, Grades 1–8, in all their elemen- tary schools at least three times a year.
A completed Provincial Report Card, Grades 1–8 (all three pages), or an exact copy of it, will be filed in the OSR folder for each student who has been enrolled in the school for more than six weeks from the commencement of the reporting period:
– at the time of his or her transfer to another school; or
– at the time of his or her retirement from school; or
– at the end of each of three reporting periods, the first to occur during the fall.
The Provincial Report Card, Grades 1–8, or an exact copy of it, will be forwarded to the parent(s) of a student who is not an adult or to the student if he or she is an adult.
8 THE ONTARIO STUDENT RECORD (OSR): GUIDELINE, 2000 March 2000