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6 TRANSFER OF THE OSR
The transfer of the OSR means the transfer of all parts of the OSR other than the office index card (see section 3.5 for information on the index card). Subject to the conditions outlined below, the original OSR is transferable only to schools in Ontario.
When a student transfers to another school in Ontario, the receiving school must be sent written notification of the student’s transfer (see form in appendix G) indicating that the student’s OSR will be sent upon receipt of an official written request (see form in appendix H or I). When a student transfers to another school outside Ontario, only a copy of the student’s OSR may be sent upon receipt of an official written request from the receiving school. See sections 6.1 to 6.3.
If the original OSR is being transferred between schools operated by the same school board, it may be transferred by a delivery service provided by the board.
If the original OSR is being transferred to a school in another board, to a private, fed- eral, or First Nation school, or to a Provincial or Demonstration School, it must be trans- ferred by Priority Post or an equivalent delivery method that is approved by the board and that maintains confidentiality and guarantees prompt delivery.
If some or all of the information in the OSR has been microrecorded or stored elec- tronically and if the receiving school is capable of receiving this information in microrecorded form or electronically in such a way that the OSR can be effectively reproduced or viewed, the information may be transmitted to the receiving school either as a microrecording or by electronic transmission in advance of the paper parts of the OSR.
If a school is transmitting OSR information electronically or by means of facsimile, arrangements must be made to ensure the secure and confidential transfer of the information.
6.1 TRANSFER TO A SCHOOL IN ANOTHER BOARD OR TO A PROVINCIAL OR DEMONSTRATION SCHOOL IN ONTARIO
Before a principal transfers an original OSR to a school operated by another school board in Ontario, or to a Provincial or Demonstration School in Ontario, the principal must receive a written request for the information from the principal of the receiving school. A sample form for indicating this official request for information is provided in appendix H.
18 THE ONTARIO STUDENT RECORD (OSR): GUIDELINE, 2000 March 2000