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5 USE AND MAINTENANCE OF THE OSR
Information from an OSR may be used to assist in the preparation of a report required under the Education Act or the regulations made under it. Information from an OSR may also be used in the preparation of a report for an application for further education or an application for employment, if a written request for such a report is made by an adult student, a former student, or the parent(s) of a student.
The freedom of information legislation sets out criteria for the use of personal informa- tion. The purposes for which personal information in a student’s OSR is being used must be consistent with the policies in this guideline and with school board policies. Students who are adults and parents of students who are not adults should be informed of the uses of personal information at the time that that information is collected for inclusion in an OSR.
The contents of the OSR should be reviewed on a regular basis according to the policies established by the school board to ensure that they remain conducive to the improve- ment of the instruction of the student. Any such review must comply with the provi- sions of section 9 of this guideline.
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