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– for each secondary school course taken for credit, the value of the credit(s) assigned to the course (expressed as a whole number or a number with up to two decimal places), or for a course for which a credit is not given, the words “non-credit course”
– space for comment by the parent(s) of a student who is not an adult or the student if he or she is an adult
– the following statement to parents and students:
To Parents and Students
This copy of the report card should be retained for reference. The original or an exact copy has been placed in the student’s Ontario Student Record (OSR) folder and will be retained for five (5) years after the student leaves school.
3.2.3.3 Quality of paper See section 3.2.1.3.
3.3 THE ONTARIO STUDENT TRANSCRIPT (OST)
The requirements for the OST are outlined in the Ontario Student Transcript (OST): Manual, 1999. Beginning with the 1999–2000 school year, the OST will be a cumulative and continuous record of a student’s successful completion of Grade 9 and 10 courses, successful and unsuccessful attempts at completing Grade 11 and 12 courses and Ontario Academic Courses, and completion of other diploma requirements. The OST
is part of the OSR. When it is maintained as a hard copy, it should be filed in the OSR folder. When it is maintained electronically, a hard copy must be produced and main- tained in accordance with the Ontario Student Transcript (OST): Manual, 1999. For a sample of the OST form, see appendix C to this guideline.
3.4 THE DOCUMENTATION FILE
When a documentation file is required, it will be kept in the OSR folder. A documenta- tion file will be established when the following information is required:
– verification of a custody order
– verification of a change of surname (see section 10)
– a written request to be named by repute (see section 10.1)
– the statement of decision of an Identification, Placement, and Review Committee (IPRC); the recommendation of an appeal board and the decision of the school board regarding identification and/or placement, where applicable; and a tribunal’s decision regarding identification and/or placement, where applicable
– an Individual Education Plan (IEP) for a student receiving special education programs and services
– educational, psychological, and health assessments
– an Intensive Support Amount (ISA) status form
– the report of a Supervised Alternative Learning for Excused Pupils (SALEP) committee
– letters of request for a correction to, or a deletion from, the record where the request has not been granted (see section 9)
March 2000 COMPONENTS OF THE OSR 11