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When a student transfers to another school, or to a private, federal, or First Nation school, or retires from school, the office index card will be stored at the sending school or at a central record office provided by the board.
3.6 STUDENT RECORD OF ACCUMULATED INSTRUCTION IN FRENCH AS A SECOND LANGUAGE IN ELEMENTARY SCHOOL
An individual record of accumulated instruction in French as a second language will be established and maintained for each student enrolled in an elementary school. The record will be kept on a card that is identical to the one in appendix F, and will include all of the information required for each entry. An entry will be made on the record:
– at the end of a school year, semester, or summer course; and
– when a student transfers to another school, including a private, federal, or First Nation school; and
– when a student retires from school.
If a student has had previous instruction in French but no record is available, the entries on the card must be started at least from the date of enrolment in an Ontario school. A note will be made on the first lines of the instruction card indicating what is known about a student’s previous instruction in French as a second language and in other subjects taught in French. If the number of accumulated hours must be estimated, an annotation must indicate that the figure is approximate.
3.7 PRIOR LEARNING ASSESSMENT AND RECOGNITION (PLAR) CHALLENGE FOR CREDIT: CUMULATIVE TRACKING RECORD
If a secondary school student challenges for credit for a Grade 10, 11, or 12 course through the Prior Learning Assessment and Recognition (PLAR) challenge process, a record of all credits earned and attempted will be established and will be maintained in the student’s OSR. This record will be kept on the form entitled “PLAR Challenge for Credit: Cumulative Tracking Record” (see appendix K). The student’s passing percentage grade, failing percentage grade, or withdrawal from the challenge process must be entered on this form. (If it is necessary to use more than one “Cumulative Tracking Record” form to record a student’s attempts to challenge for credit, the additional form(s) should be attached to the original form.)
As stated in Policy/Program Memorandum No. 129, “Prior Learning Assessment and Recognition (PLAR): Implementation in Ontario Secondary Schools”, issued July 6, 2001, there are two possible tracking forms – the “Cumulative Tracking Record” and the “Interim Tracking Record”. Only the “Cumulative Tracking Record” form will be main- tained in the student’s OSR. If a student earns a credit through the challenge process in a school outside his or her regular school (the regular school is the school that maintains the student’s OSR), the principal of the school outside the student’s regular school will use the “Interim Tracking Record” form (provided in the memorandum) to communicate the results of the student’s challenges for credit to the school that maintains the OSR. The principal of the student’s regular school will enter the information onto the “Cumulative Tracking Record” form in the student’s OSR.
September 2001 COMPONENTS OF THE OSR 13